The Research Projects Committee may award grants for seminars, workshops or academic conferences concerned with specific themes of History to individual scholars as coordinators who apply in accordance with the proforma contained in Annexure XII, the amount of grant in each case not to exceed Rupees Three lakh fifty thousand (Rs.3,50,000/-) and to be paid through the host institution deemed to be the institution of affiliation.
An application received under sub-clause (a) may be directly placed before the Research Projects Committee; or it may first be referred to an Expert, in case the Member Secretary so decides, and then placed before the Research Projects Committee along with the recommendations of the Expert.
No College/University Deptt/Individual can avail ICHR funding for more than once in a single financial year. Preference will be given to departments of History.
Notwithstanding anything contained in Clause 1, the Research Projects Committee may assign the organization of a seminar or workshop, held at its own instance or under a scheme approved by it or by the Council, to a scholar as coordinator and an institution (deemed to be the institution of affiliation) under terms (including the amount of funding which may exceed Rupees Fifty thousand) to be determined for each seminar or workshop, or under general guidelines approved by the Research Projects Committee for seminars or workshops under particular schemes.
Name, Designation, and bio-data of the Coordinator must be provided.
In the beginning the Research Projects Committee may award grant not exceeding Rupees five lakh (Rs.5,00,000) preferably to registered academic and professional organization of historians (including organizations which, if not exclusively concerned with teaching and research in History, include the teaching or research in History as a significant part of their objectives) at national, regional, state and local levels, to enable them to organize their annual or periodic conferences, symposia, etc., the payment of the grant being made directly to the duly authorized office bearers of the organizations.
Award of grants under Rules (1) (2) and (3) above will be subject to the following conditions:
An organization set up on predominantly religious, communal, caste or tribal lines shall not be eligible for grant; but this shall not preclude the history of religious communities, castes or tribes being adopted as subjects of research or discussion by organizations receiving grants under this clause.
The organization concerned should apply in accordance with the proforma contained in Annexure XI.
Acceptance and Undertaking should reach the Council within fifteen days after receiving the grant offer letter; else the approval of the grant by the RPC will stand cancelled.
The Coordinators of Seminar/Workshop should provide the names of the prospective resource persons along with the provisional titles of proposed papers/talks at the time of the submission of the application for grant.
Nothing is pending against the Coordinator/organization.
An amount not exceeding 80% of the sanctioned grant shall be released in advance subject to the compliance by the Coordinator with the following provisions and also with all the requirements mentioned in the sanction letter :
The Coordinators of the Seminar/ Workshops should observe utmost economy in expenditure and the grant shall not be utilized for any purpose other than the purpose for which it has been sanctioned.
The accounts of the grantee institution to the extent that pertains to this grant or with regard to grant received from ICHR shall be open to inspection by the Ministry of HRD and audit both by the Comptroller and Auditor General of India under the provision of CAG (DPC) Act, 1971 and Internal audit by the ICHR whenever the institution is called upon to do so.
The grantee shall not divert the grants and entrust execution of the scheme of work concerned to another institution or organization and shall abide by the terms and condition of the grant. If the grantee fails to utilize the grant, for the purpose for which the same has been sanctioned, the grantee will be required to refund the entire amount with interest thereon @ 12% per annum.
Grant sanctioned above rupees three lakh entitles two ICHR officers to monitor finance/event.
Convener would be personally responsible for settling accounts (even if he/she is no longer with the grantee organization).
Twenty percent of the grant dues to be released to the coordinator of a seminar/workshop, or academic conference, under Clause 1 or 2 or to an organization under Clause 3 shall be released only on the fulfillment of the conditions indicated in sub clause (a) and (b) below:
List of documents to be attached with the application for balance of grant:
(i) Utilization Certificate as mentioned in chapter I Rule 3(q).
(ii) Statement of Expenditure as mentioned in chapter I Rule 3(r).
(iii) List of Participants (with full particulars of participants) along with copies of their papers presented, lectures delivered and summary of discussions held, and the copies of reading material, distributed if any. These should also be submitted in electronic format but, it is not mandatory.
All documents mentioned in 6(a) should be submitted in ICHR within four months from the date of the event, failing which they will be required to refund the entire grant to the ICHR and, beside this, will be debarred from the award of any such grant in future, and make themselves liable to legal action.
In all such cases where the Seminar/Conference/Workshop has already taken place prior to the meeting of RPC, the respective coordinator(s)/organization will be required to submit all the documents enumerated in clause 6(a) above. The full grant sanctioned by the RPC will be released only after full compliance with this condition.